7 Best UpKeep Alternatives for Maintenance Teams
UpKeep is a solid CMMS — but it's not the right fit for everyone. If you're running into add-on fatigue, limited reporting, or need compliance tracking that doesn't cost extra, here are the alternatives worth evaluating.
Why people look for UpKeep alternatives
UpKeep has earned a strong reputation for its mobile-first approach and ease of use. But as teams scale or need more from their CMMS, certain gaps start to show.
Per-module add-ons add up fast
The $20/user Lite plan looks attractive, but once you need preventive maintenance scheduling, advanced reporting, or custom request portals, you're looking at $45–$75/user plus per-module add-ons. The total cost of ownership often surprises teams.
Reporting is basic on lower plans
If you need to report on MTTR, asset health trends, or compliance status, you'll find UpKeep's reporting limited unless you're on the Professional or Business+ tier. Teams that need data to make decisions hit this wall fast.
Limited customisation
UpKeep works well out of the box for standard workflows, but if your processes don't fit the template, you may find it rigid. Custom fields, approval workflows, and compliance-specific tracking are limited compared to alternatives.
Stability issues in complex setups
Multiple reviewers report bugs, app crashes, and synchronisation issues — particularly in larger deployments with many assets and users. For teams that depend on reliability, this can be a dealbreaker.
To be fair: UpKeep is genuinely strong on mobile experience and ease of use. If your team needs a simple work order tool with a great app, it's a good choice. These alternatives are for teams that need more — especially around compliance, reporting, and cost transparency.
What to look for in an UpKeep alternative
Before comparing tools, get clear on what matters most for your team.
Transparent pricing
No per-module add-ons. No features hidden behind 'contact sales.' Know what you're paying before you commit.
Compliance built in
Deadline tracking, automated reminders, and audit trails should be core features — not premium add-ons.
Reporting that works
MTTR, asset health, cost analysis — available on plans your team can actually afford.
User adoption
The best CMMS is the one your team actually uses. Look for a clean UI, mobile access, and minimal training needed.
Scalability
Can it grow with you? Multi-site support, role-based access, and automation that handles complexity without complexity.
Support quality
When something breaks, can you actually reach someone? Response times, support channels, and onboarding help all matter.
The 7 best UpKeep alternatives
Each one evaluated on pricing, features, compliance capability, and who it's actually best for. We include ourselves in this list and let you decide.
AssetOS
Modern CMMS that sits between spreadsheets and enterprise bloat. Work orders, compliance tracking, and asset lifecycle management — up and running in hours.
Pricing
From $17/user/mo (yearly)
Best for
Mid-market teams who've outgrown spreadsheets but don't want enterprise complexity
Key strength
Built-in compliance tracking, audit trails, and RBAC on every plan — no add-ons needed
Key limitation
Newer to market — mobile app still in development
Fiix
AI-enabled CMMS for enterprise maintenance
Pricing
Free tier. Paid from $45/user/mo
Best for
Manufacturing organisations already in the Rockwell ecosystem
Key strength
Free tier for small teams
Key limitation
Cluttered, overwhelming UI with too many features exposed
Limble CMMS
#1 rated CMMS for ease of use
Pricing
Free tier. Paid from $69/user/mo
Best for
Teams that prioritise ease of use and fast onboarding
Key strength
Exceptionally user-friendly interface
Key limitation
Limited reporting — missing basic reports on lower tiers
Maintenance Connection
Enterprise CMMS/EAM for multi-site organisations
Pricing
From $55/user/mo
Best for
Large enterprises needing multi-site EAM
Key strength
Comprehensive enterprise feature set
Key limitation
Outdated, non-intuitive user interface
SysAid
AI-powered ITSM platform with IT asset management
Pricing
From $79/user/mo
Best for
IT departments needing ITSM + IT asset tracking in one tool
Key strength
Comprehensive ITSM with integrated IT asset management
Key limitation
Primarily ITSM — not a true CMMS for physical asset maintenance
MaintainX
Mobile-first CMMS with strong technician adoption. Good for teams that live on their phones.
Pricing
Free tier available. Paid from $20/user/mo
Best for
Distributed teams prioritising mobile-first maintenance workflows
Key strength
Excellent mobile experience with AI-powered procedure generation
Key limitation
Feature depth drops off compared to desktop-first competitors
eMaint (by Fluke Reliability)
Cloud-based CMMS/EAM from Fluke, strong in manufacturing with IoT sensor integration.
Pricing
Contact sales (subscription-based)
Best for
Mid-to-large manufacturers wanting IoT-integrated condition monitoring
Key strength
Live sensor data from Fluke devices for real-time asset health
Key limitation
Pricing not transparent — requires contacting sales
Hippo CMMS (now Eptura Asset)
Simplicity-focused CMMS transitioning to the Eptura platform. Easy to learn, limited depth.
Pricing
From ~$35/user/mo
Best for
Small teams wanting minimal learning curve and quick setup
Key strength
90%+ of users agree on ease of use
Key limitation
Transitioning to Eptura — unclear product roadmap
UpKeep vs alternatives: detailed comparison
Beyond the headlines — here's how the key alternatives actually stack up on the things that matter.
| Feature | UpKeep | AssetOS | Fiix | Limble | MaintainX |
|---|---|---|---|---|---|
| Starting price | $20/user/mo | $17/user/mo | Free | $28/user/mo | Free |
| Compliance tracking | Higher tiers | Every plan | Professional+ | Premium+ | Premium+ |
| Audit trails | Higher tiers | Every plan | Professional+ | Premium+ | Higher tiers |
| RBAC | Starter+ | Every plan | Basic+ | Standard+ | Premium+ |
| Reporting | Basic (lower tiers) | MTTR + dashboards | 100+ reports | Limited | Basic |
| Preventive maintenance | Starter+ ($45) | Growth+ ($29) | Basic+ ($45) | Standard+ ($28) | Essential+ ($20) |
| Mobile app | Excellent | Coming soon | Limited vs desktop | Buggy | Excellent |
| API access | Professional+ | Growth+ | Professional+ | Premium+ | Premium+ |
Which alternative is right for you?
Different teams have different needs. Here's our honest take on who each tool is best for.
Choose AssetOS if...
- You need compliance tracking and audit trails on day one
- You want transparent pricing without per-module surprises
- You've outgrown spreadsheets but don't want enterprise bloat
- You need something your team will actually adopt
Choose Fiix if...
- You're in manufacturing and want Rockwell ecosystem integration
- You need AI-powered predictive maintenance
- You have IT staff to handle configuration and reporting
Choose Limble if...
- Ease of use is your top priority above everything else
- You value responsive US-based support
- You can invest in Premium+ for full feature access
Choose MaintainX if...
- Mobile-first is non-negotiable for your field teams
- You want a free tier to get started
- Your workflows are procedure-heavy
Frequently asked questions
Is UpKeep worth the price?
UpKeep's Lite plan at $20/user/mo is competitive for basic work order management. But once you need preventive maintenance, reporting, or compliance features, the cost jumps to $45–$75/user/mo plus add-ons. For teams that need those features, alternatives like AssetOS include them at lower price points.
What's the easiest UpKeep alternative to switch to?
AssetOS and MaintainX are both designed for fast onboarding with minimal training. AssetOS offers migration support and can typically get teams running in hours, not months.
Does UpKeep have a free plan?
No. UpKeep offers a 7-day free trial. Fiix and MaintainX both offer permanent free tiers with limited features, while AssetOS offers a full-feature free trial.
Which UpKeep alternative is best for compliance tracking?
AssetOS has compliance tracking built into every plan — deadline reminders, automated alerts, and full audit trails. Most other CMMS tools (including UpKeep) reserve compliance features for higher pricing tiers.
Can I migrate my data from UpKeep?
Yes. Most CMMS tools allow CSV export of assets, work orders, and maintenance history. AssetOS supports data import and offers migration assistance to help teams switch with minimal disruption.
Ready to try a better fit?
Start a free trial of AssetOS. No credit card, no commitment. See how it compares to UpKeep for your team.