Client Site Asset Register — Free Template Pack for H&S Service Companies
Three ready-to-use spreadsheets for health & safety and fire safety companies managing assets across multiple client sites. Download free, use immediately.
The problem these templates solve
A client calls. "When was our fire extinguisher last serviced?" You know you did it in October — but which site? Which extinguisher? You put them on hold and start digging through folders.
If you're managing assets across 10, 20, or 50 client sites in spreadsheets or paper files, these templates give you a structured starting point. One register per client. Checklists that match what inspectors expect. A compliance calendar so nothing slips through.
What's in the pack
Client Site Asset Register
Excel (.xlsx)
Track every asset across every client site in one structured spreadsheet. Pre-built columns so you can start logging immediately.
- Client name & site address
- Asset ID, type, and location
- Install date & condition
- Last inspection & next due date
- Certificate reference number
- Inspector name & remedial notes
Fire Safety Equipment Inspection Checklist
Excel (.xlsx)
Structured checklist for fire extinguishers, first aid kits, AEDs, emergency lighting, and fire doors. Pass/fail with remedial action column.
- Fire extinguisher visual check
- First aid kit inventory & expiry
- AED monthly readiness check
- Emergency lighting function test
- Fire door inspection points
- Signature & certificate date
H&S Compliance Calendar
Excel (.xlsx)
Inspection interval reference by equipment type. Weekly, monthly, quarterly, and annual requirements in one view — with UK regulatory references.
- Weekly, monthly, quarterly, annual tabs
- Equipment type & inspection task
- UK regulatory reference (BS/HSE)
- Responsible person column
- Status tracking (done / overdue)
- Notes & certificate issued column
Why this matters
Missed intervals = liability
If equipment fails and you can't prove it was inspected on schedule, the liability sits with you. A paper trail is the minimum. A system is better.
Clients are starting to ask
More businesses are requesting proof of compliance before renewing service contracts. 'We'll send the cert over' isn't enough anymore.
HSE enforcement is increasing
The Health and Safety Executive carried out over 20,000 inspections in 2022/23. Service companies with poor records are increasingly in scope.
Download the free pack
3 templates. Excel format. Ready to use in minutes.
- Client Site Asset Register
- Fire Safety Inspection Checklist
- H&S Compliance Calendar
Managing 10+ client sites?
AssetOS does all of this automatically — no manual updates, no filing cabinets, free portal for your clients.
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