Who Is AssetOS For?
You've outgrown spreadsheets, but you're not ready for enterprise software.
You started with a spreadsheet. It worked for a while. Assets in one tab, maintenance logs in another, maybe a calendar reminder for the big stuff.
But now things are slipping through. A PM gets missed. Someone uses the last filter and nobody logs it. Your best tech just knows when the chiller needs attention — but what happens when they leave?
You're not alone. Most maintenance teams we talk to are running 70-80% reactive. Fixing things when they break, firefighting instead of planning. It's stressful, it's expensive, and it's exhausting.
The problem with most CMMS options
So you start looking at software. And you find two camps:
The "simple" tools
Basically a digital work order list. Fine for logging jobs, but no real visibility on parts, no compliance trail, nothing that actually changes how you work.
The enterprise systems
Pricing hidden behind "contact sales." Six-month implementations. Consultants to configure it. 200 features you'll never touch. Your team takes one look at the interface and goes back to the whiteboard.
Neither of these is what you need.
What you're actually looking for
Honestly, it's not complicated:
Something your team will actually use
If it takes more than a few taps, your techs won't log anything. The best system is useless if it gathers dust.
Visibility before it's a problem
Know when parts are low, when maintenance is due, and have proof ready when auditors ask questions.
Knowledge that doesn't walk out the door
When your senior tech retires, their expertise should be in the system—ready for whoever comes next.
Not paying for stuff you don't need
You need PMs that happen, parts that get tracked, and work orders that don't disappear. Not 200 unused features.
Who AssetOS is built for
We're building AssetOS for mid-market teams who are feeling the pain of spreadsheets but don't need (or want) the complexity of enterprise software.
That usually looks like:
Maintenance teams
Managing multiple assets across one or more sites
Facility managers
Who need compliance trails without the headache
Fleet operators
Tracking vehicles, equipment, and the work that keeps them running
Contractors
Managing maintenance for clients who need visibility and sign-off
If you've got techs who aren't particularly tech-savvy, that's fine. If you've been burned by an expensive system that nobody used, we get it. If you just want something that works without fighting you, that's exactly what we're building.
We're still early — and that's a good thing
AssetOS is in beta right now. That means you get in early, you help shape what we build, and you're not locked into a system that's already decided how you should work.
I'm Shane — I've spent over 18 years building software and over 8 years of that inside Thales/Hitachi Rail seeing how maintenance actually works in the real world. I'm not building this from a boardroom. I'm building it from conversations with people like you.
If any of this sounds familiar, I'd genuinely love to hear about your situation. No pitch, just a conversation.
Not sure if you're ready for a CMMS?
That's fine too. If a well-structured spreadsheet or something like Airtable covers what you need, go with that. Seriously. No point paying for software you won't fully use.
But if you're starting to feel the cracks — things slipping through, knowledge disappearing, audits getting stressful — that's usually the sign it's time to look at something proper.
When you're ready, we're here.
Want to see if AssetOS is right for you?
Happy to chat through your situation — no sales pitch, just a conversation.