Upload once, available everywhere.
Attach files to asset definitions and they're instantly available on every asset of that type. No duplicates, no hunting through Dropbox. Manuals, photos, and documents—right where you need them.
What is Files?
Attach files to asset definitions and they're instantly available on every asset of that type. No duplicates, no hunting through Dropbox. Manuals, photos, and documents—right where you need them.
Stop hunting through Dropbox, Drive, SharePoint, and file shares for that one manual. Upload a file once, attach it to an asset definition, and it's instantly available on every asset of that type. No duplicates. No version confusion. No wasted storage.
Upload Once, Available Everywhere
Attach files to an asset definition—not just individual assets. That user manual for your HVAC units? Upload it once, and it's automatically available on every HVAC unit in your system. Add a new unit next year? The manual's already there. No re-uploading, no broken links, no "which version is current?" conversations.
- Files attached at the definition level inherit to all assets
- One source of truth—update once, updated everywhere
- No duplicate files eating into storage quotas
- New assets automatically get the right documents
Asset-Specific Files Too
Some files belong to a specific asset—inspection photos, warranty certificates with serial numbers, site-specific notes. Attach those directly to individual assets. You get the flexibility of both: shared files at the definition level, unique files at the asset level.
- Photos and images tied to specific assets
- Individual warranties and certifications
- Inspection reports and maintenance records
- Clear separation between shared and asset-specific docs
Right There When You Need It
No more context-switching. When your team is looking at an asset, every relevant file is right there—manuals, specs, photos, certificates. No jumping to another app, no searching shared drives, no asking around for "that PDF someone saved somewhere."
- Files live with the asset, not in a separate system
- Quick preview without downloading
- Search across all attached files
- Access from desktop or mobile in the field
What's an Asset Definition?
Think of it as a template. An asset definition describes a type of asset—like "Forklift" or "HVAC Unit"—including its fields, attributes, and attached files. Every individual asset is an instance of a definition. This means shared information lives in one place, while each asset tracks its own unique details.
Related Features
The foundation of asset management.
Audited entities, role-based access control, and core infrastructure that powers everything else. Every action tracked, every change logged, every permission enforced.
The heartbeat of your operations.
Something breaks, someone fixes it. Create, assign, and track work orders from report to resolution. Preventive maintenance, mobile access, and real-time status—nothing falls through the cracks.
Automation that just runs.
When something happens, make something else happen. Notifications, escalations, approvals, and field updates—all triggered automatically. Build without code.
End the document hunt
Manuals, certificates, and specs—always where your team needs them.