For facilities teams

Every building. Every cert. One place.

Managing buildings means juggling HVAC, fire systems, electrical certs, lift inspections, and a queue of tenant tickets — across multiple sites, with a small team. AssetOS gives facilities managers a single pane of glass for every asset, every compliance deadline, and every open work request.

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assetos.com/portfolio · all buildings

Brunswick Court

4 blocks · 212 units

On track

97%

Renfrew Commercial Park

8 units · 94 assets

2 overdue

89%

Highgate Retail Centre

12 tenants · 148 assets

On track

95%

Ashford Business Hub

3 floors · 61 assets

PPM due

91%

Before AssetOS

Managing buildings means managing chaos.

✕Cert expiry dates scattered across email and a shared drive
✕Tenant calls you directly — you find out about faults from the tenant, not the system
✕PPM schedule lives in someone's head (or a spreadsheet nobody trusts)
✕Inspection reports are PDFs emailed to a folder nobody can find
✕The auditor asks for documentation — you spend three days pulling it together
✕Two buildings, one engineer, no visibility into where they are or what they're doing

With AssetOS

Every building managed from one screen.

✓Every cert tracked with auto-reminders at 30, 14, and 7 days
✓Tenants submit requests through a portal — you get a structured ticket, not a call
✓PPM runs on an automated schedule — nothing falls through the cracks
✓Every inspection report attached to the asset, searchable, audit-ready
✓One-click compliance pack for any building, any date range
✓Live map of your engineers and every job in progress, across all sites

01 · TENANT REQUEST PORTAL

Tenants report issues. You get structured tickets.

Give every building a branded self-service portal. Tenants describe the fault, attach photos, and pick a priority. You get a clean work request — asset pre-filled, location known, history visible. No more chasing the details over email.

Customisable form fields per building type or asset class
Auto-assign to engineer based on location and availability
Tenants see live status — no "any update?" calls
Satisfaction survey sent automatically on closure

BRUNSWICK COURT · TENANT PORTAL

Lift B — doors not closingUrgent

Engineer assigned. ETA 35 min. Lift B suspended until resolved.

Unit 4B · L. ChakrabortyWO-2291

Corridor lighting — floor 3In progress

3 of 6 fittings replaced. Returning Wednesday for remaining units.

Reported 2 days agoWO-2284

Annual boiler service dueScheduled

Gas Safe cert renewal: 28 April · Engineer T. Brennan · Cert auto-attached on sign-off.

PM-0441 recurringWO-2310

COMPLIANCE · ALL BUILDINGS · NEXT 60 DAYS

Fire Risk Assessment

Brunswick Court

38d left

EICR (Electrical)

Renfrew Comm. Park

11d left

Gas Safe Certificate

Highgate Retail

58d left

LOLER (Lifts)

Brunswick Court

3d left

PAT Testing

Ashford Biz Hub

45d left

Water Hygiene (L8)

Renfrew Comm. Park

21d left

02 · COMPLIANCE TRACKING

Stop managing cert deadlines in your head.

Fire risk assessments, EICR, gas safe, LOLER, PAT, water hygiene — every legal obligation tracked against every building. Auto-reminders fire before expiry; engineers get the renewal job automatically. When the auditor calls, you send them a link.

Pre-built templates for UK statutory compliance (L8, EICR, F-gas, LOLER, PSSR)
Auto-generate renewal work order before expiry
All certs attached to the asset — not emailed somewhere
Audit pack: one click, any building, any date range

03 · ASSET REGISTER & PPM

Know every asset. Know when it's due.

From the roof plant to the emergency lighting battery, every asset in every building is in one register with its full history — install date, warranty, last service, next service, and every work order ever raised against it. PPM runs on autopilot.

QR code each asset — field engineers pull history with a scan
Planned maintenance auto-scheduled: daily, weekly, monthly, annual
Cost tracking: parts + labor per asset, per building, per year
Import from CSV — existing register migrated in hours

ASSET · BRUNSWICK COURT · ROOF PLANT

Daikin VRV IV · Rooftop AHU #1

Installed 14 Mar 2019 · 6-year warranty · Floor 7 roof

Last service

3 Feb 2026

Next service

3 Aug 2026

Open W/Os

1 in progress

Lifetime cost

£12,840

Upcoming PM

Filter replacement3 Aug 2026

Full coil inspection3 Feb 2027

Every building. Every cert. One place.

Managing buildings means managing chaos.

Every building managed from one screen.

Tenants report issues. You get structured tickets.

Stop managing cert deadlines in your head.

Know every asset. Know when it's due.

What facilities teams get in the first year.

Every building. Managed. Not managed around.