For fleet & transport teams

Every vehicle. Every deadline. Tracked.

MOTs, tachograph calibrations, LOLER inspections, service intervals, DVSA compliance — fleet managers are drowning in cert deadlines across a moving fleet. AssetOS gives you a live register of every vehicle and plant asset, with automated alerts before anything lapses and a mobile app your engineers and drivers will actually use.

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assetos.com/fleet · all vehicles

VAN-04

Ford Transit · HJ21 KMN

82,140 mi · Service in 1,400 mi

On track

HGV-12

DAF CF · BK19 LPR

184,200 mi · Tachograph due in 8 days

Action needed

VAN-07

Mercedes Sprinter · YN22 RFT

34,600 mi · Next service: Aug 2026

On track

FLT-02

Toyota 8FGU30 · Forklift

4,810 hrs · LOLER due in 3 days

Overdue soon

VAN-11

Ford Transit · SN24 GHW

41,080 mi · MOT: 14 May 2026

On track

Before AssetOS

Managing a fleet means managing a calendar of panic.

✕MOT dates in one spreadsheet, service intervals in another
✕LOLER inspection lapsed — discovered when the auditor showed up
✕Driver reports a fault by phone — you forget to log it
✕Tachograph calibration missed — DVSA notice arrived instead
✕Spare parts ordered by whoever happens to notice the van is out of oil
✕Monthly fleet report: pull from 3 spreadsheets, format for 2 hours

With AssetOS

One register. Every deadline. Automatic alerts.

✓Every vehicle and plant asset in one register with full cert history
✓MOT, LOLER, tachograph, service — all tracked with 30/14/7-day alerts
✓Drivers log faults on their phone — a structured ticket lands in your queue
✓Compliance dashboard shows exactly what's due in the next 30/60/90 days
✓Parts usage auto-logged against the work order — no manual stocktaking
✓Fleet cost report generated on demand: fuel, parts, labor per vehicle, per month

01 · FLEET COMPLIANCE

Never miss a cert. Ever.

MOT, tachograph calibration, LOLER, PSSR, DVSA operator licence renewals, service intervals — every legal obligation tracked against every vehicle and plant asset. Auto-reminders fire before expiry. When the DVSA inspector calls, you have the paperwork ready.

Pre-built templates: MOT, LOLER, tachograph, service, DVSA O-licence
Multi-channel alerts: email, SMS, Slack, and in-app push
Cert document attached to the vehicle record — not emailed somewhere
Compliance calendar: 30/60/90-day view across the whole fleet

COMPLIANCE · FLEET-WIDE · NEXT 30 DAYS

Tachograph calibration

HGV-12 · DAF CF

8d left

LOLER inspection

FLT-02 · Toyota Forklift

3d left

Annual service

VAN-04 · Ford Transit

14d left

MOT renewal

VAN-09 · Sprinter

22d left

DVSA O-licence check

HGV-08 · Volvo FH

28d left

DAILY DEFECT LOG · VAN-07 · SPRINTER

Nearside rear tyre — tread near limitWarning

Fitter booked PM · 9am today

Logged by K. Osei · 06:42

Windscreen chip — driver's side, A-pillarMonitor

Scheduled for repair on Friday

Logged by K. Osei · 06:42

Reversing camera image degradedMonitor

Part on order — ETA 3 days

Logged by L. Hassan · 13:18

02 · DRIVER DEFECT REPORTING

Drivers report faults on their phone. You get a structured ticket.

The daily defect report is a legal requirement for commercial fleets. Give your drivers an app — not a paper form — that captures the fault, the photo, and the severity in under 60 seconds. You get a structured work request, pre-linked to the vehicle record.

Walk-round check templates with photo evidence for each defect
Severity triage: monitor, warning, or take-off-road
Auto-creates work order and notifies the workshop immediately
Digital audit trail satisfies DVSA roadworthiness requirements

03 · FLEET COST VISIBILITY

Know the true cost of every vehicle.

Parts, labour, tyres, fuel, hire vehicle costs when a van is off road — every penny tracked against every vehicle. When a 7-year-old transit hits its third clutch replacement, the data is right there to justify the replacement decision to the board.

Cost per mile and cost per job calculated automatically
Parts usage deducted from stock — inventory always current
Replacement vs. repair analysis on any vehicle at any time
Monthly fleet cost report: by vehicle, by category, by depot

COST SUMMARY · YTD 2026 · PER VEHICLE

HGV-12

DAF CF

3.85p/mi

£4,210£2,880£7,090

VAN-04

Ford Transit

1.80p/mi

£840£640£1,480

VAN-07

Sprinter

1.53p/mi

£310£220£530

FLT-02

Toyota FLT

54p/hr

£1,620£980£2,600

VAN-11

Ford Transit

0.83p/mi

£190£150£340

By the numbers

What fleet teams achieve with AssetOS.

Averaged across 112 fleet and transport tenants — vans to HGV fleets, plant operators to mixed estates.

DVSA prohibition notices issued to customers running automated compliance reminders.

23%

Reduction in unplanned breakdown costs after 6 months of structured preventive maintenance.

4.1h

Hours saved per fleet manager per week — defect reports, compliance checks, and cost tracking automated.

£2.4K

Average annual parts savings from accurate stock tracking — no more duplicate ordering.

Every vehicle. Every deadline. Tracked.

Managing a fleet means managing a calendar of panic.

One register. Every deadline. Automatic alerts.

Never miss a cert. Ever.

Drivers report faults on their phone. You get a structured ticket.

Know the true cost of every vehicle.

What fleet teams achieve with AssetOS.

Stop managing compliance in your head.