Free Download3 templates includedExcel (.xlsx)

Client Site Asset Register — Free Template Pack for H&S Service Companies

Three ready-to-use spreadsheets for health & safety and fire safety companies managing assets across multiple client sites. Download free, use immediately.

The problem these templates solve

A client calls: "when was our fire extinguisher last serviced?" You know you did it — in October — but which one? Which extinguisher? You put them on hold and start digging through folders.

If you're managing assets across 10, 20 or 50 client sites, these templates give you a structured starting point. One register per client. Checklists that match what inspectors expect. A compliance calendar so nothing slips through.

Sample — Asset Register sheet
Asset Register
Inspection Log
Compliance Cal
Asset ID
Site
Type
Install Date
Next Due
Status
FE-001
Acme HQ
Fire Ext.
2023-03-15
2025-03-15
OK
AED-002
Acme HQ
AED Unit
2022-11-01
2024-11-01
Due
LIFT-003
Acme Depot
Forklift
2021-06-30
2024-06-30
OK
EL-004
Acme HQ
Emrg Light
2023-01-20
2025-01-20
OK
FD-005
Acme Store
Fire Door
2020-08-10
2024-08-10
Overdue

What's in the pack

3 templates · ~15 min to adopt
Client Site Asset Register
Excel · 1 sheet · 12 columns pre-built

Track every asset across every client site in one structured spreadsheet. Pre-built columns so you can start logging immediately.

Client name & site address
Asset ID, type, and location
Install date & cost/value
Last inspection & next due date
Certificate reference number
Responsible tech & inspector
Fire Safety Equipment Inspection Checklist
Excel + PDF · 6 sections · BS 5306-aligned

Structured checklist for fire extinguishers, first aid kits, AEDs, emergency lighting, and fire doors. Pass/fail with remedial action column.

Fire extinguisher visual check
First aid kit inventory & expiry
AED monthly readiness check
Emergency lighting function test
Fire door inspection points
Signature & certificate row
H&S Compliance Calendar
Excel · Weekly / monthly / quarterly / annual

Inspection interval reference by equipment type. Weekly, monthly, quarterly, and annual requirements in one view — cross-referenced against UK regulations.

How to use this template pack

1
Download and open in Excel
The .xlsx file contains 3 separate sheets. You can use it in Excel, Google Sheets, or LibreOffice Calc.
2
Create one copy per client
Duplicate the Asset Register sheet (right-click the tab) and rename it to your client's company name.
3
Start logging assets immediately
Columns are pre-labelled and colour-coded. Conditional formatting flags overdue items in red automatically.
4
Share the Compliance Calendar with clients
The calendar tab shows what's due this week, month, and quarter — send it as a PDF to keep clients informed.

Related free tools

We use cookies to analyze site traffic and improve your experience. Learn more